Health & Safety Program Requirements

Health & Safety Program
Occupational Health & Safety Act

All provincially-regulated employers in Ontario are required to provide safe and healthy workplaces.

Employer Requirements to Comply:

1. Develop a Health and Safety Policy for the organization, and communicate same to all employees. The policy must include:
– the duties of the employer, manager and employee with respect to health and safety in the workplace,
– procedures for responding to workplace incidents, accidents or injuries, and
– all of the items listed below.

2. A Health & Safety Representative is required for all employers where the number of workers regularly exceed 5. This Representative must be a non-management person. A Joint Health & Safety Committee is required for all employers where 20 or more workers are regularly employed, must include both management and non-management personnel, and all committee members must be certified.

3. All employers are required to have a First Aid Station and the specific requirements of that station/box depend on the number of workers in the location, as outlined in the Workplace Safety and Insurance Act (WSIB) Regulation 1101 – First Aid Requirements.

4. The first aid station must be in the charge of a worker – First Aid Attendant – who works in the immediate vicinity of the station and is qualified in first aid.

5. The legislation outlines the specific Health & Safety Information and Communications that must be posted within the workplace which includes OH&S workplace poster, WSIB In Case of Injury poster, OH&S Act, name of Health & Safety Representative (or Joint Health & Safety Committee members), and name(s) of First Aid Attendant(s).

6. Workplace Inspections must be conducted by the Health & Safety Representative on a monthly basis and results recorded.

7. Building Safety and Security Procedures and Emergency Response Procedures, to be followed in the case of fire or threat to an employee or the company, must be developed for each company location and communicated to all employees to ensure understanding. In addition, fire drills and a full evacuation of the workplace location must be performed on a regular basis, and fire safety information and exits must be posted in a visible location.

8. An inventory of the workplace must be completed to determine if there are any hazardous materials on-site. If hazardous materials are on-site, the company is required to abide to the Workplace Hazardous Materials Information System (WHMIS) regulations which include procedures for safe storage and/or disposal of hazardous materials and WHMIS training for all employees.

9. A Workplace Violence & Harassment Program must be developed for all employers, and the program documented for all employers with more than 5 employees.
See document entitled Workplace Violence & Harassment for more details.

The Future: Additional Requirements to Comply

Worker Health and Safety Awareness training for all employees is expected to become legislated in Ontario in the summer of 2013, and come into effect on January 1, 2014. Details to follow.

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